Meeting Minutes

March 20, 2013

Present:          Ray Gillen, Brad Lewis, Sharon Jordan, Bob Wall, Janet Hutchison, Bill Chapman, Ed Capovani and Karen Zalewski-Wildzunas

Absent:           Neil Golub, John Mallozzi and Bob Mantello

Others:           Jayme Lahut, Jim Callander and audience of 1

Call to Order:    Mr. Gillen called the meeting to order at 6:00 p.m.

1.        Approval of Minutes:  Ms. Jordan moved adoption of the February 13, 2013 meeting minutes; seconded by Mrs. Zalewski-Wildzunas and approved (Mr. Lewis was absent.)

2.      Treasurer’s Report: Mr. Wall reviewed the Treasurer’s Report for the period ending February 28, 2013 which was distributed prior to the meeting. For the two-month period he noted that income was slightly below forecast before adjustments for accrued sales tax receipts. Operating expenses were below budget. Cash on hand was $2,370,047. The Treasurer’s Report was moved by Mrs. Zalewski-Wildzunas; seconded by Mr. Capovani and approved (Mr. Lewis was absent).

3.        Annual Meeting: Resolution 813-13 — Election of Officers

In accordance with the By-Laws, Resolution 813-13 appointed Sharon Jordan as Secretary and Bob Wall as Treasurer. Mr. Capovani moved Resolution 813-13; seconded by Mrs. Zalewski-Wildzunas and approved (Mr. Lewis was absent).

4.        2012 Audit:  Resolution 814-13 — Adopt 2012 Comprehensive Audit

The Fiscal Audit Committee recommended adoption of the FY-2012 audit. The audit was characterized as unqualified and clean by the Authority’s auditors, Bollam, Sheedy, Torani CPAs, who presented the audit at the last committee meeting. Mr. Wall moved Resolution 814-13; seconded by Mr. Chapman and approved (Mr. Lewis was absent).

5.     Purchase 25 Mohawk Avenue, Village of Scotia; Resolution 815-13 — SEQRA

Resolution 815-13 designated the project as an Unlisted Action pursuant to SEQRA without any significant effect on the environment. The project involves purchase of a 1.1 acre parcel at 25 Mohawk Avenue in Scotia and removal of oils in the ground, which prepares the site for redevelopment. The environmental review addressed these issues.  Mr. Capovani moved Resolution 815-13; seconded by Mr. Lewis and approved.

6.       Purchase 25 Mohawk Avenue, Village of Scotia: Resolution 816-13 — Adopt the General Project Plan

Resolution 816-13 authorized the purchase of 25 Mohawk Avenue for nominal consideration from McDonalds USA and budgeted $250,000 for engineering fees, site cleanup, broker fee and project-related expenses plus $50,000 for closing costs, insurance, and expenses following acquisition. Metroplex expects to recoup most of the project costs from sale of the property for redevelopment. Mr. Capovani moved Resolution 816-13; seconded by Mrs. Zalewski-Wildzunas. Following discussion, Resolution 816-13 was approved.

7.      Policy Compliance: Resolution 817-13: Investment Policy and Adopt 2012 Report

Resolution 817-13 reauthorized the Authority’s Investment Policy and filed its 2012 Investment Report with the Authority Budget Office. Ms. Jordan moved Resolution 817-13; seconded by Mrs. Zalewski-Wildzunas and unanimously approved.

8.      Policy Compliance: Resolution 818-13 — Reauthorize Procurement Guidelines

The Procurement Guidelines were updated and recommended for adoption following review by the Fiscal Audit Committee. Ms. Jordan moved Resolution 818-13; seconded by Mrs. Zalewski-Wildzunas and unanimously approved.

 9.     Policy Compliance: Resolution 819-13 — Reauthorize Master Goal Plan

The policy addresses the requirements under Executive Law 15-A for procuring and using State-certified M/WBE businesses in acquiring goods and services. Ms. Jordan moved Resolution 819-13; seconded by Mrs. Zalewski-Wildzunas and approved.

10.    Policy Compliance:  Resolution 820-13 — Reauthorize Real Property Policy

Resolution 820-13 reauthorized the Real Property Disposition policy, reaffirmed the Executive Director as compliance officer, and accepted the 2012 report listing all property held by and/or disposed of during the prior year. Ms. Jordan moved Resolution 820-13; seconded by Mrs. Zalewski-Wildzunas and approved.

11.    Policy Compliance: Resolution 821-13: Reauthorize Financial Assistance Administration Policy

The policy was amended to better establish the responsibilities and obligations of the Fiscal Audit Committee and the Board. The Fiscal Audit Committee reviewed, considered and recommended adoption of the policy. Ms. Jordan moved Resolution 821-13; seconded by Mrs. Zalewski-Wildzunas and approved.

12.    Policy Compliance:  Resolution 822-13: Reauthorize Committee Charters

The Governance and Fiscal Audit Committees recommended adoption of their respective Charters as required by the ABO.  Ms. Jordan moved Resolution 822-13; seconded by Mrs. Zalewski-Wildzunas and approved.

13.    Policy Compliance: Resolution 823-13: Reauthorize Guidelines for the Sale and Reporting of Bonds and Notes

Metroplex must annually reaffirm its policy regarding procurement of services in connection with the issuance of bonds. The guidelines were established by the NYS Comptroller, so no changes were made. Ms. Jordan moved Resolution 823-13; seconded by Mrs. Zalewski-Wildzunas and approved.

14.    Policy Compliance: Resolution 824-13: Adopt Mission Statement and 2012 Report

The ABO requires annual adoption of the Authority’s mission statement and report on its 2012 accomplishments, which was reviewed by the Governance Committee. Ms. Jordan moved Resolution 824-13; seconded by Mrs. Zalewski-Wildzunas and approved.

Public Comment — None

Board Comment — During a discussion about real estate property acquisitions, Ms. Jordan moved to enter into an executive session to discuss contractual issues associated with the proposed purchase; seconded by Mr. Lewis and approved unanimously. The Executive Session convened at 6:20 p.m. and adjourned at 6:35 p.m.  Mr. Gillen stated that no voting occurred and that no decisions were made during the private session.

Adjournment — Ms. Jordan moved to adjourn the meeting; seconded by Mr. Lewis. The meeting adjourned at 6:40 p.m.

Respectfully submitted,

Jayme Lahut
Executive Director